Finance Committee approves vouchers, hears variance report and flags recurring Trane contract
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Summary
At a Nov. 18 Finance Committee meeting the district approved October vouchers, received its first 2025–26 variance report showing higher expenditures and lower near‑term revenues due to timing, and discussed a recurring three‑year HVAC contract with Trane totaling about $62,536.75 per year.
The Germantown School District Finance Committee met at 5:48 p.m. on Nov. 18 and approved the district’s October vouchers after staff answered questions about several line items and account descriptions.
Britney Altendorf, finance staff, summarized six voucher questions for the committee: a $85.48 charge at Kennedy Middle School with an incomplete credit‑card description; repeated line items on a Complex Security Solutions invoice that reflected two technicians working on a single door; separate billed visits for inspection and repair; and a group of purchases totaling about $24,000 some of which were not individually entered as work orders. Altendorf said the business office is tightening credit‑card descriptions and will require resubmission if statements lack adequate detail.
Altendorf also presented the first variance report for the 2025–26 year through Oct. 31. She reported total expenditures across the general and special education funds of about $11.6 million — roughly $250,000 more than the same point last year — and explained a reduction in reported general‑fund revenue of about $926,000 relative to the prior year, which she attributed to state aid payment timing and the absence this year of technology‑lease borrowing that occurred last year. Altendorf told the committee the district does not plan short‑term borrowing this year.
Committee members asked for clearer reporting on larger facilities projects; one trustee suggested a highlights section or photos for significant work such as replacement of a 4‑inch main water line at the high school so taxpayers can see the district’s capital work.
The committee also reviewed a $62,536.75 recurring contract with Trane that supports the district’s heating and air‑conditioning units. Altendorf said the contract is three years in scope and that Trane is the vendor certified to work with the district’s HVAC equipment; she said the contract will return to finance and the full board for formal contract approval but will not be opened for competitive bidding because Trane is the only company that can service those units.
After discussion the committee moved, seconded and approved payment of the October vouchers and adjourned at 6:11 p.m.
The finance committee’s motions and the variance report were summarized for the full board later in the evening.