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Advisory board weighs reissuing youth baseball RFP amid tournament, staffing concerns
Summary
La Verne staff said they will reissue the RFP after the new year, aiming for a 2026 season start; board members raised concerns that interested organizations focus on tournaments that would strain city staffing and asked for detailed contract terms and clarifications about weather decisions and fee structure.
Parks staff told the advisory committee they plan to reissue the request for proposals for youth baseball after the new year and that a realistic league startup would be in 2026, given preparation time. "We're gonna try to put it back out, at least after the first of the year to see if we get any hits on it," a staff member said.
Staff warned many prospective providers are primarily interested in holding tournaments, which would require significant weekend staffing. "Every organization wants to come in here and have tournaments every single weekend," staff said, adding, "It's impossible for our staff to man those every single weekend because they have 40 hours of work during the week." The staff response emphasized a need for detailed contract language if an outside group manages the league—covering field prep, equipment access, weather cancellation authority and staffing expectations.
Board members said they do not want fields to sit empty and that some leagues play outside La Verne because no local provider is available. The staff noted the fee schedule includes a field rental figure they believed is set at $44,000 per complex per season and said that figure was adopted with the annual budget. "I believe it is $44,000 per complex per season," staff said.
Staff said the RFP has in past rounds been limited to nonprofit applicants but that the city could consider other structures; any recommendation from this advisory board would be forwarded to the Board of Mayor and Aldermen before the city takes action. If multiple proposals are received, proposers would present to the advisory board as part of the evaluation process.
