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Board Approves Superintendent's Report after Golf-course Operations Update
Summary
The board of trustees approved the superintendent's report after hearing updates on the municipal golf course including clubhouse revenue patterns, replacement roll-up doors and locks for the cart barn, cart-storage capacity and key plans, insurance concerns following past thefts, tee-box and irrigation work, winter tarping of greens and equipment/battery needs.
The board of trustees voted unanimously to approve the superintendent's report following a briefing on the municipal golf course's operations and upcoming maintenance needs.
The superintendent opened the report and said he would not read it in full but asked whether trustees had reviewed it; he also raised concern that the board had not yet seen detailed financial numbers for clubhouse operations, saying, “I don't see the numbers as far as what the clubhouse is making.” Trustees asked staff to provide transaction data covering recent weeks to clarify revenue patterns.
Why it matters: trustees said the course's operating decisions — including whether to post closure notices for the clubhouse on low-revenue days and whether to accelerate equipment replacements — depend on clearer revenue figures and insurance coverage. Trustee 4 asked staff to run a report of daily transactions to inform those decisions.
During the update the superintendent and trustees discussed revenue examples given in the meeting: midweek days “doing 3 or $400 a day,” some weekdays near “a little over a $100 a day,” and weekend days likely “still doing a thousand or so,” with one Saturday reported at $1,500. The superintendent requested a transaction report; Trustee 4 said, “Sean, I'll have them run a report of the daily transactions over the past, say, 3 weeks,” to provide the needed detail.
The board discussed facility maintenance needs for the cart barn. The superintendent said he had received a quote for roll-up sectional doors from a vendor (McAllister) and that the quote included installation and labor; the transcript records a numeric figure for the quote ("$22.60") but that dollar amount appears unusually low and may be a transcription or entry error and has not been verified. Trustees clarified that the proposed doors would be chain/rail-operated (no automatic openers) and discussed fitting one external keyed lock and one interior lock so that authorized staff could access the barn when the clubhouse is closed.
On cart storage and keys, the superintendent said the new barn will hold 32 cart positions and estimated the board would need roughly 40 key sets for users and staff. The transcript lists a replacement-key price as transcribed ("29 95"); that entry appears to represent $29.95 as transcribed but is recorded without standard formatting and should be verified before procurement.
Trustees also raised insurance and security concerns after prior thefts and parts thefts from carts. Trustee 4 urged the board to review insurance coverage to ensure the municipality and any tenants are protected if thefts recur. The board agreed to add an insurance-coverage review and related rental-agreement questions to the next meeting agenda.
Course maintenance plans discussed included moving dirt for tee-box widening now, with seeding and final grading delayed until spring because grass will not establish in current conditions. The superintendent said irrigation work is planned for holes 4 and 6, and that staff were staging smaller, lighter tarps to deploy on greens during warm winter days to trap heat and protect the turf. On equipment, the superintendent warned many carts will require new batteries or parts before the next play season and recommended investing in more lithium batteries; he said “probably, yeah, at least a half a dozen parts aren't gonna make it through the summer.”
Votes at a glance: the consent agenda (minutes and purchase orders, with the superintendent's report moved to the business agenda) was approved by roll call (Mister Henderson; Miss Thomas; Mister Burridge; Mister Armstrong; Mister Kathy — all recorded as voting “Aye”). The superintendent's report was later approved by roll call (Mister Armstrong; Mister Henderson; Mister Burridge; Miss Thomas; Mister Kathy — all recorded as “Aye”). The board then moved to adjourn by unanimous roll-call vote.
What comes next: trustees directed staff to run and deliver the transaction report for recent clubhouse activity and to place insurance coverage and rental-agreement questions on the next meeting agenda. The meeting adjourned and the chair thanked Superintendent Sean for his work.
