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Council approves $1.32 million change order to add resurfacing work for LMIG/LRA-funded paving
Summary
The council approved change order #1 to the East Coast Grading contract (agenda item 2025-267) to add roughly $1.32 million of GDOT Local Road Assistance-funded resurfacing. Council voiced concern about bypassing a rebid and asked for better resident notice; staff said rebidding would risk missing LRA expenditure deadlines.
The Sandy Springs City Council approved a change order to the city's 2025 LMIG repaving contract with East Coast Grading, adding about $1.32 million in Local Road Assistance (LRA) funded resurfacing, striping and related work (agenda item 2025-267).
Public works director Marty Martin told the council East Coast Grading submitted a proposal for the additional work in the amount of $1,319,562.70 funded primarily by a GDOT LRA distribution the city received after the original contract award. Martin said the award in May for the FY2025 LMIG program made East Coast the low bidder and staff recommends using the existing contract pricing and mobilization to expedite work rather than rebidding. He said the change order would extend the contract by 60 days and establish a new completion date of June 20, 2026.
Council members pressed staff on procurement and precedent. Mr. Bauman asked whether the extension avoids competitive bidding; Martin replied the timeliness tied to the LRA distribution and the need to expend funds by June made rebidding impractical and that rebidding would likely take about 60 days and jeopardize the schedule. Mr. Paulson asked whether the unit prices for the added work matched the original May bid; Martin said the contractor provided the same unit prices for asphalt, striping and key elements, with only minor extra mobilization costs.
Council members also pressed for improved neighborhood notice. Mr. Paulson and Miss Mueller said residents often receive very short notice before paving; staff said the city provides a two-week contractor lookahead in its 'Inside Sandy Springs' update and that frame signs are used on streets. Council asked staff to take steps to improve advance notice to affected neighborhoods.
Mr. DeGiulio moved approval and Mr. Paulson seconded. After discussion, the council voted to approve the change order and authorize the city manager to execute it.
Next steps: staff will execute change order #1, extend the contract performance period by 60 days, and include the additional street segments in the repaving schedule subject to weather and plant-operating windows.
Direct quotes in the meeting transcript include Martin’s cost figure: "in the amount of $1,319,562.70" and council concern: "I'm uncomfortable with the precedent this sets" (Mr. Bauman).
