The Town of Nashville council approved updated rules for renting the Nashville Junction stage that alter how security and rates are determined and clarify refund and permit procedures.

Corey summarized changes to the draft rules previously reviewed in September 2024: police security requirements now escalate by expected attendance instead of being based simply on whether alcohol is present; a minimum of two officers must be assigned when police security is required; a reduced $100 per day rate was added for free public events to encourage community use; portable‑toilet requirements and a higher nonresident rental rate were clarified; and the rules specify that if rentals comply with these rules a separate special‑event permit would not be required unless street closures or similar conditions apply.

Councilmembers asked for clearer wording on food vending (Corey said language can be changed from 'stage' to 'venue' to reflect food trucks and planning permitting requirements), refund treatment for cancellations or mid‑event interruptions, and who makes severe‑weather cancellation calls. Corey said pre‑event cancellations for safety would result in a 100% refund to renters; mid‑event cancellations would be considered on a partial‑refund basis based on expended funds. Council then voted to approve the rules and directed staff to bring fee‑schedule and ordinance amendments as the next steps.

Next steps: staff will prepare an amendment to the town fee schedule and an ordinance change to fold the new rates into the special event permit process.