Board approves routine contracts, plats and maintenance actions; accepts new streets and awards pavement work
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Summary
At the Nov. 17 Greenwood Board meeting members approved a set of routine consent items: an annual Plinya maintenance‑tracking contract ($34,560), performance guarantees and plats for multiple developments (Instant Oil Change, Sagebriar by Del Webb, Greenwood Village South), release of maintenance guarantees for an Amazon facility, two easement fence encroachments, award of a 2025 crack‑sealing contract to HSE Pavement Maintenance, acceptance of new Madison streets, and approval of claims.
The Greenwood Board of Public Ports and Safety approved a package of routine agenda items including procurement and development actions. Staff presented an annual maintenance‑tracking contract with Plinya for $34,560; the board moved, seconded, and voted aye to approve the contract. "I'm just here tonight to press approval of the annual brand contract with Plinya, which is our maintenance tracking software," a staff presenter said.
The board also approved performance guarantees for a proposed two‑bay Instant Oil Change facility at 5983 North State Road 135 after staff confirmed required performance bonds and inspection agreements and receipt of a $250 check. Performance guarantees and final plat actions for Sagebriar by Del Webb (Pulte Homes) were approved with Section 3 accepted subject to receipt of a revised final plat; Section 4 was approved along with required erosion control and inspection/testing agreements. Greenwood Village South's bonds and inspection/testing agreements were also accepted.
Staff recommended releasing three‑year maintenance guarantees for the Forestville Commerce Center (an Amazon last‑mile facility off Collins Road); field inspections supported release and the board approved. Two fence encroachment requests (147 Rose Lane and 1073 Crystal Court) were approved subject to four standard conditions, including drainage allowance, setbacks from storm sewers, owner responsibility for removal/replacement if utilities need access, and IND 811 notification prior to installation.
Engineering recommended awarding the 2025 pavement crack‑sealing contract to HSE Pavement Maintenance at $6,137 per ton applied as the lowest responsible bidder; the board approved. Staff also recommended accepting two streets constructed as part of the Madison project for submittal to NDOT and adding them to city inventory; the board voted to accept the streets. The board moved and approved claims as presented and adjourned at 6:23 p.m.