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Council authorizes $226,835 ERP migration and up to $50,000 for on‑site implementation
Summary
Council authorized a city software vendor migration to a cloud ERP platform at a base cost of $226,835, plus authorization of up to $50,000 for travel/on‑site implementation support; council questioned the high training line items and staff said travel is a worst‑case allocation.
City staff asked council to authorize migration of the city’s core financial, permitting, utility billing and inspection platform to the vendor’s new cloud offering. The project is budgeted in the FY26 CIP and staff requested authorization for $226,835 to cover implementation, data migration and training, and asked for approval of up to $50,000 for travel and on‑site support during key phases.
Council members questioned the scale of the training allocation—roughly 46 training days and associated costs—and whether the city could reduce travel by relying on train‑the‑trainer or virtual sessions. Staff said the travel authorization was a worst‑case allocation and that an experienced implementation team member previously involved in the city’s deployment has agreed to come on‑site at no cost to assist. After questions, councilmember Bentley moved to approve the contract and travel authorization; council approved the item (vote recorded as 6‑0 in the minutes). Staff said the request fits the budgeted amount for FY26 and that they will pursue virtual options as feasible to reduce travel.
