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Santa Clara Unified presents 2025-26 enrollment report; staff flag data limits on student transfers
Summary
Director Brenda Carrillo and enrollment manager Joanna Gonzalez presented the district's 2025-26 enrollment report, noting data limitations in Aeries after new school grid-code updates and pledging cross-department efforts to track open-enrollment and exit data for clearer transfer trends.
District staff presented the annual enrollment report for 2025-26 and answered trustee questions about enrollment swings tied to new school openings and program splits.
Brenda Carrillo, director for student services, and Joanna Gonzalez, enrollment center manager, reminded trustees that the detailed presentation had been provided at a special board study session Sept. 30 and came to the regular meeting to address follow-up questions. Carrillo said recent openings (Agnew, Huerta and McDonald) and updated grid codes in the student information system (Aeries) have obscured where students previously enrolled, limiting straightforward transfer analysis.
Trustee Rodterman asked whether the district could determine how many students moved from one school to another after new sites opened. Carrillo and Gonzalez said the system currently records updated grid codes and that recovering historical origin-school data would require cross-referencing older systems or address-by-address checks; staff agreed to explore options with the cross-departmental team and Michelle Healy to recover richer transfer data.
Trustees also asked about program-level reporting. Staff explained Scott Lane's English-only and dual-immersion programs are reported separately because the dual-immersion program uses open-enrollment lottery criteria while the neighborhood program is boundary-based; aggregated reporting could mask underlying enrollment trends.
Carrillo said the district primarily uses CALPADS exit reasons now but will consider adding exit questions or other fields to better capture why students leave or transfer. She said staff will evaluate ways to present aggregate and program-level views that are useful for trustees and the community without imposing excessive data-collection burdens.
Trustees asked staff not to spend excessive staff time on ad-hoc reconciliation but requested practical next steps to detect schools that need outreach or support. Staff agreed to return with improved reporting options.
