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Board waives bidding, approves three-year Motorola service agreement for city radio system
Summary
The board adopted Ordinance O-25-47 to waive competitive bidding and authorize a three-year service agreement with Motorola Solutions for the city—s radio system, totaling $420,276.08, and approved budget amendments reallocating $67,046 across departments to cover the FY2025 portion.
The Hot Springs Board of Directors approved Ordinance O-25-47 to enter a three-year service and maintenance agreement with Motorola Solutions for the city-owned radio system and related equipment.
Chief Billy Harbinton said the existing warranty and service agreement expired April 1, 2025, and Motorola — the original installer and current maintainer of the system — submitted a three-year proposal at a total of $420,276.08 (year 1: $134,092.40; year 2: $139,988.51; year 3: $146,195.17). Motorola has continued service under an extension while the contract was finalized.
Staff requested and the board approved budget amendments to cover the FY2025 impact of the contract. The requested reallocation totals $67,046 from general fund departments (police $36,143; fire $17,537; animal services $1,818; fleet $2,032; street $7,699; transit $1,818) and transfers to utilities departments (water $22,811; wastewater $17,417; solid waste $26,818) so that each user-department shares the cost. Chief Harbinton argued that because Motorola installed and operates the current system, allowing a different vendor to take over mid-system would risk continuity and technical problems.
Board action: Directors voted by roll call to adopt the ordinance and the requested budget amendments; the roll call recorded unanimous approval.
