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Board summarizes PPEA notice for CTE facility; 45‑day window for competing proposals ends Dec. 23

Orange County School Board · November 18, 2025
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Summary

Staff told the board it accepted an unsolicited PPEA proposal from Gilbane Building Company at a prior special meeting and opened a 45‑day public notice period for competing proposals; the deadline given was Dec. 23 and interviews are tentatively scheduled Jan. 5–9, 2026, with a contractor recommendation expected Jan. 12, 2026.

At a previous special called meeting (the transcript references that meeting on the 7th), the Orange County School Board accepted an unsolicited PPEA (Public‑Private Education Facilities and Infrastructure Act) proposal from Gilbane Building Company related to the planned CTE facility. At this regular meeting staff summarized the procurement steps and posted a public notice to invite competing contractors and architect teams to submit proposals.

Staff said the PPEA public notice opens a 45‑day window for submissions, with a closing date of December 23. Staff requested that interested parties coordinate submissions with Marty Pitts and indicated the board will accept both paper and electronic copies; staff set a coordination time of Dec. 23 at 2:00 p.m. if submitters wish to deliver proposals in person. If enough qualifying proposals are received and score well, interviews are tentatively scheduled for Jan. 5–9, 2026, and the board’s goal is to bring a recommended contractor forward at the Jan. 12, 2026 board meeting.

Staff noted supplemental materials posted with the notice, including the unsolicited Gilbane proposal, the division’s statement of needs and the geotechnical report prepared by Timmons Engineering in October. Procurement staff (Bobby Bernard) additionally posted the notice and related documents on the Commonwealth of Virginia’s procurement portal (EVA) to increase accessibility.

This report was informational; the transcript does not record a new board vote to accept Gilbane at this meeting (the acceptance occurred at the earlier special meeting), but it does record the public‑notice timeline and instructions for submitters.