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County seeks authorization to negotiate TimeClock Plus contract; Westlaw upgrade and case-management renewals presented
Summary
IT and the county attorney's office presented a recommended five-year Westlaw SaaS contract with AI research capabilities (under $200,000) and a maintenance renewal for case-management software; IT also recommended negotiating a time-and-attendance and scheduling contract (TimeClock Plus) after an RFP with an initial-year estimate of about $198,000.
Officials from the county attorney's office and IT presented several technology-contract items for board consideration.
Legal research: the county attorney's office described a five-year Westlaw SaaS contract to replace the current subscription, adding AI research capabilities the office requested. Staff said the negotiated term would align with state-contract pricing where possible and estimated five-year costs just under $200,000 with a 5% year-over-year increase.
Case-management maintenance: a routine annual maintenance and support renewal for the county attorney's on-premise case-management product was presented at $29,457.75 (a small increase from last year).
Time and attendance: IT presented results from an RFP and recommended moving to TimeClock Plus (TCP) for time-and-attendance and scheduling, citing TCP's scheduling features and government experience. The presentation team said they solicited on-site demos, narrowed vendors, and sought a solution that included scheduling functionality; an initial-year cost estimate provided by the vendor was approximately $198,000, and staff asked permission to negotiate a contract and refine the scope and price.
Next steps: staff requested authority to negotiate and bring final contracts back for approval; no final contract awards were recorded in the provided transcript segments.
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