Polk County Commissioners Court — Polk County — Nov. 25, 2025: The court took a series of formal actions during its regular session. Below is a concise list of motions, outcomes and relevant details drawn from the meeting record.

Votes at a glance

- Approved minutes of prior meetings (10/14/2025 and 10/28/2025). Motion and second recorded; voice vote carried.

- Deleted/tabled Agenda Item 6 (selection of engineering firm for GLO-funded CDBG projects) on the scoring committee's recommendation; the court voted to remove the item and to rebid after specific projects are selected (motion carried).

- Approved consent agenda including two addendums ($5,715.13 and $395,206.49) (motion carried).

- Approved personnel matters and an update to the personnel management system clarifying on-call and emergency callback pay (eligible non-exempt employees called back will be paid a minimum of three hours at overtime rate) (motion carried).

- Approved use of county court discretionary funds to make one-time payments of $1,003 each to four employees named in the request (Joanna Brown, Andrea Simmons, Jeremy Thompson, Sabrina Richards), reducing the judge's discretionary balance to zero (motion carried).

- Approved FY25–26 budget revisions and amendments as presented by the county auditor (motion carried).

- Approved purchase of aftermarket camera equipment from Axon Enterprises for sheriff and constable precinct 2; annual cost included in the packet was $17,517.46 and financing is from the sheriff/constable capital outlay (motion carried).

- Approved HVAC/duct replacement at the Precinct 3 Sub Courthouse and awarded the contract to low bidder Dylan Air Conditioning ($22,815) (motion carried).

- Awarded construction bid packages under GLO contract 24-O65-O44-E536 for regional mitigation road projects to low bidder Rayford Truck and Tractor (recommended award amount stated as $1,031,509); GLO construction funds listed as $3,768,960.50 with previously obligated amounts and a remaining balance the transcript lists as $486,004.71 (motion carried). Start dates expected just after the start of the new year.

- Approved a resolution to apply to the Texas Veterans Commission for up to $100,000 under the Housing for Texas Heroes program; per transcript, the allowable maximum cost per project is stated as $35,000 (motion carried).

- Approved Change Order 011 for the courthouse restoration project (beam wrapping, generator work, millwork, exterior concrete and Tax Assessor-Collector’s relocation) and to submit the change order to the Texas Historical Commission for funding consideration (motion carried).

- Authorized up to $20,000 for DRG Architects to perform a feasibility study assessing bringing portions of the old jail into compliance (motion carried). Funding source to be determined.

- Approved distribution of surplus IH revenues and surplus depository interest, recommending $300,000 be placed in the building restoration fund and the balance distributed to Road & Bridge per agreed percentages; transcript includes several numeric figures for surplus funds that should be verified with county finance staff (motion carried).

All motions above are recorded in the meeting transcript as having carried by voice vote with no recorded roll-call vote. Items include supporting documents noted as provided in the meeting packet.