City IT staff described two related packages of work and licensing for network security and asset-management modernization.

Tracy explained the cybersecurity software will detect and help manage nontraditional devices on the city network—HVAC controllers, cameras, AV systems and water-quality equipment—saying, "If it's on the network, it'll find it." The vendor offered a discounted hardware price and a one-year opt-out on what would typically be a three-year contract; staff estimated potential savings of up to $146,000 over three years and said they will pursue Homeland Security grant support.

Separately, Jennifer Roan of the Business Solutions Group presented a proposal to migrate the city's on-premises Enterprise Asset Management system to Hexagon's cloud EAM. Roan said the migration would add users (39 additional users and about 170 requesters), lock in flat pricing for three years in a five-year agreement, and reduce server maintenance burden on IT. To perform the database conversion to Oracle, AM Solutions was scoped for 296 hours at $185 per hour and will bill on an hourly basis. The committee approved the cybersecurity purchase, the Hexagon cloud contract and the AM Solutions conversion contract by voice votes.

Staff said the cybersecurity purchase and EAM migration are intended to reduce staff time spent on routine maintenance and to improve monitoring and resilience across city systems. Implementation steps and grant pursuit were discussed, but no definitive external funding awards were reported at the meeting.