The Columbia County Tourism Development Council approved a $3,500 reimbursable award for a returning event commonly referred to in the packet as “Mayhem,” after staff recommended a smaller award than the event’s $5,500 request. The board voted by voice to carry the motion; the transcript records the motion and a voice vote but does not record a named mover or a roll‑call tally.

Staff told the council the event’s original application requested $5,500 but last year received only about $2,500 in reimbursable expenses because award payments are contingent on submitted receipts and supporting documentation. The council emphasized that reimbursement will be paid only when proper receipts and backup materials are provided.

Members and staff discussed the factors that could increase the event’s expenses — including more teams, additional officials and hotel room needs — but noted the TDC’s role is to help attract events rather than underwrite all operating costs. A board member recommended collecting more post‑event data in future years to assess whether higher awards are justified.

The motion to award $3,500 passed by voice vote; the transcript does not record a roll‑call or named vote counts. The board noted the payment is subject to standard reimbursement procedures and proper documentation; any additional payment beyond the approved $3,500 would require further justification and documentation.