Committee members spent substantial time discussing operational policies governing volunteer background checks and where student-fee schedules and related forms should live.

On volunteers (policy 5015), staff asked to add 'pleaded guilty' and 'no contest' to the list of disqualifying outcomes to align with existing contract language and criminal-record checks. Staff also recommended against absolute, flat disqualification language (for example, a decades-old misdemeanor should be subject to review) and proposed giving the district discretion to evaluate the recency and severity of an offense. Importantly, staff said that volunteer screening has moved to the district's continuous-monitoring system (the same monitoring used for employees) and recommended changing policy language from 'annually' to 'on an ongoing basis' or similar to match current practice. Committee members raised privacy and administrative concerns — for example, how to purge volunteers who are no longer active — and asked staff to create a simple annual notification or opt-out process and to document the purge procedure in administrative rules rather than the policy itself.

On student fees (policy 4600 and attachments), the committee identified duplicate references and a '23-24' fee schedule that should not remain embedded as a static attachment in the policy manual. Staff and members agreed the annual fee schedule and any required forms should be published on the district website (the policy will state the superintendent must publish the schedule each year, by Oct. 15); the committee recommended removing the attachments from the policy manual to avoid confusion and duplication, while keeping the form publicly accessible online.

Why it matters: volunteer-screening changes affect who can serve in schools and the district's approach to safety and privacy; moving fee schedules and forms to the district website is intended to reduce inconsistent or outdated information in the policy manual and ensure parents can find current charges and waiver procedures.

Next steps: staff will revise volunteer policy language to add plea/no-contest wording and reflect continuous monitoring, propose a practical purge/notification procedure, and confirm placement of fee schedules and the parent form on the district website before the items advance beyond first reading.