The Executive Activities Task Force voted to purchase a holiday tree and arts-and-crafts supplies for the town’s Dec. 12 Holiday Festival and approved a proposed movie lineup for an outdoor family screening.

During discussion, committee members reviewed vendor quotes and licensing requirements. A member read a vendor package that included projector, screen, speakers, generator and a movie license and cited a package total of $2,654 for those items; elsewhere members discussed broader event costs and estimates that ranged higher when additional services were included. "Either way, you're looking at about $3,300 with two companies," one member said, summarizing potential full-event costs.

On activities and logistics, the committee confirmed between six and eight food trucks will be invited, discussed Santa appearances and a photo booth, and debated whether to sell concessions. Members also weighed buying equipment versus renting; concerns included storage, maintenance and cross-committee use if the committee were to purchase a projector and screen.

Votes: The committee approved a motion to buy a large artificial tree and supplies for a children’s ornament-decorating activity by voice vote. It then approved a motion to show Shrek the Halls, Merry Madagascar and Mickey's Once Upon a Christmas at the festival; Speaker 4 agreed to confirm licensing and vendor arrangements.

Why it matters: The decisions set the festival’s core attractions and a procurement commitment for decorations and supplies. Members flagged storage and inter-committee sharing as issues if the committee purchases equipment rather than renting.

Next steps: Staff will circulate vendor links, finalize the movie rights check with Swank (the film-rights clearing service mentioned) and post an updated flyer with confirmed film titles once licensing is verified.