Cheltenham School District policy committee members on Tuesday pressed staff for clearer facilities planning reports and discussed administrative regulation language about recordings on school vehicles.

Facilities planning: Members noted policy 701 text was moved out of an image into editable text to make the language easier to update. Committee members asked whether the district maintains a formal five- or ten‑year capital plan; facilities staff said the district uses an electronic system that tracks life‑of‑asset data and projected replacement costs and can generate a facilities snapshot and capital-plan forecast for the board. A staff member offered to add that report to a future facilities update.

Transportation and recordings: The committee also reviewed AR language around video and audio recordings on district vehicles and what procedural steps are required to access footage. A board member asked whether footage that depicts students qualifies as an education record under federal law; staff confirmed that, "to the extent that it depicts students," such footage is covered by the Family Educational Rights and Privacy Act (FERPA). Staff said the AR clarifies procedures for accessing or using recordings.

Next steps: Committee members requested the facilities capital‑plan snapshot and a clearer public-facing lexicon that explains pathways and policy terms for families. No formal action was taken; the items will be returned for follow-up and potential placement on a future agenda.