Peoria County’s committee voted to approve two technology actions: a two‑step migration of the county clerk/recorder’s Eagle Recorder system to an upgraded, ADA‑compliant version and then to the cloud for improved cybersecurity and disaster recovery, and a contract amendment to procure the Cloud Gavel electronic warrant system (via Tyler) together with an intergovernmental agreement with the City of Peoria to split costs 50/50.

Mark said the Eagle Recorder holds historical land records back to 1825 and non‑historical records to 1987, describing the migration as a multi‑month effort that will likely extend into next year. He told the committee that although the county owns its data and contracts provide data access, integrations with GIS and other systems will make migration complicated: "we have historical land records, back to 1825 stored in that system," and the project "is not seamless" and could take several months.

Gabe described Cloud Gavel’s operational benefit: digital creation and remote judicial review of search warrants reduces a paper‑based process that can take hours to one that takes minutes. He said officers can use an app or browser and judges can connect by video to review and swear warrants, which speeds execution and reduces the risk of evidence loss. The county negotiated an IGA with the City of Peoria because roughly 90% of warrants come from the city; under the IGA the city will cover half the implementation and ongoing costs.

Committee members asked about vendor concentration after Tyler’s purchase of Cloud Gavel; Gabe said Tyler intends to keep the Cloud Gavel team and product largely intact and provide greater company support. The Eagle Recorder migration and the Cloud Gavel procurement were each moved, voted on, and approved by the committee.

Next steps: staff will proceed with contract finalization and begin the multi‑month upgrade/migration process for the recorder; implementation planning and IGA tasks for Cloud Gavel will follow.