Otter Creek CUD adopts financial procedures, approves warrants and bylaws
November 24, 2025 | Rutland County, Vermont
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The Otter Creek Communication Union District governing board met Nov. 19 and carried several routine but governance-related actions.
The board approved the meeting agenda and voted to accept minutes from its Aug. 20, 2025 meeting. The board reviewed and approved the warrants for August ($3,063.44), September ($1,405.00) and October ($2,089.63). Larry moved to approve the review of the August–October warrants; Peter seconded and the motion carried by voice vote.
Chair Laura (Otter Creek CUD Governing Board) presented a new financial procedures policy intended to clarify roles, reporting and invoice/warrant handling. Key provisions include designating the treasurer function as performed by a non-board employee of the Rutland Regional Planning Commission and formalizing the executive committee's responsibility to review and approve paid warrants during quarterly meetings. The policy notes the district's fiscal year runs Jan. 1'Dec. 31 and that routine grant reimbursements are submitted through the state Amplifund portal.
Laura told the board the policy reflects input from the executive committee and Rutland Regional staff and said she would like the board to adopt the policy at the Nov. 19 meeting; a motion to adopt was moved and seconded and carried by voice vote.
The board also adopted minor bylaw amendments intended to align language with statute: the document replaces the word "secretary" with "clerk," clarifies that towns may withdraw and become non-member towns (which would not appoint a delegate or have voting rights), and reiterates statutory authority allowing the governing board to delegate treasurer duties. Larry moved to adopt the bylaws dated 11/19/2025; Peter seconded and the motion carried.
The meeting packet and motions recorded at the meeting indicate unanimous or voice approval on these items; no roll-call tally with named yes/no votes was provided in the transcript.
The board closed the governance items and proceeded to committee and provider reports before adjourning. The next regular meeting is set for Feb. 18, 2026.
The board approved the meeting agenda and voted to accept minutes from its Aug. 20, 2025 meeting. The board reviewed and approved the warrants for August ($3,063.44), September ($1,405.00) and October ($2,089.63). Larry moved to approve the review of the August–October warrants; Peter seconded and the motion carried by voice vote.
Chair Laura (Otter Creek CUD Governing Board) presented a new financial procedures policy intended to clarify roles, reporting and invoice/warrant handling. Key provisions include designating the treasurer function as performed by a non-board employee of the Rutland Regional Planning Commission and formalizing the executive committee's responsibility to review and approve paid warrants during quarterly meetings. The policy notes the district's fiscal year runs Jan. 1'Dec. 31 and that routine grant reimbursements are submitted through the state Amplifund portal.
Laura told the board the policy reflects input from the executive committee and Rutland Regional staff and said she would like the board to adopt the policy at the Nov. 19 meeting; a motion to adopt was moved and seconded and carried by voice vote.
The board also adopted minor bylaw amendments intended to align language with statute: the document replaces the word "secretary" with "clerk," clarifies that towns may withdraw and become non-member towns (which would not appoint a delegate or have voting rights), and reiterates statutory authority allowing the governing board to delegate treasurer duties. Larry moved to adopt the bylaws dated 11/19/2025; Peter seconded and the motion carried.
The meeting packet and motions recorded at the meeting indicate unanimous or voice approval on these items; no roll-call tally with named yes/no votes was provided in the transcript.
The board closed the governance items and proceeded to committee and provider reports before adjourning. The next regular meeting is set for Feb. 18, 2026.
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