Scottsburg City Council on Nov. 24 approved Resolution 20 25 R-8, authorizing the clerk/treasurer and staff to shift budgeted funds between departmental lines and to encumber funds for contracts that are not completed in 2025 so those encumbrances can carry forward into the 2026 budget.

Jan Harding (Clerk Treasurer) summarized the purpose, noting the resolution mirrors an approach the council approved in the prior year: it provides authority to move money within departmental budgets to cover shortfalls or to encumber a contract so work already under way need not be reprocurred if not completed during the fiscal year. A motion and second were recorded and the council voted unanimously to adopt the resolution.

The resolution is framed as a housekeeping/administrative measure to allow staff to manage timing differences between contract completion and fiscal-year boundaries; it does not specify dollar amounts on the record. The council did not amend the resolution during the meeting.

Next steps: the clerk/treasurer and affected departments will execute transfers and encumbrances as needed under the authority of the resolution and will report according to ordinary budget reporting practices.