The RSU 40/MSAD 40 board reviewed financial reports and warrants, with members drawing attention to large invoices, ongoing legal bills and software licensing constraints.

Speaker 1 opened the financial review, pointing to two large electric vendors on the warrants. Speaker 7 identified AD Electric as covering school zone and bus-only lights and said multiple invoices were included; Speaker 1 read an AD Electric warrant for $24,222.36 and an Ali Electric warrant for $5,549.52. "That's for AD Electric," Speaker 7 said when describing the invoices.

Board members also flagged legal expenses. "We spent over 24,000 for Dorman and Witsom," Speaker 5 said, adding that lawyers "are not cheap" and warning the board it may need to shift money between line items if legal fees continue at that pace. Speaker 2 agreed the district might need to identify funds from other lines to cover sustained legal costs.

Questions about software licensing surfaced during the review. Speaker 5 asked whether the district had reviewed all software licenses to avoid paying for unused seats. Speaker 9 said the licenses are "for the 2526" (verbatim) and will be examined during the next budget season, but added that once a certain number of licenses are purchased they cannot be reduced immediately.

The board discussed personnel and benefit changes tied to recent hires and staff moves between Miller and Union Elementary. Speaker 2 said some hires occurred at a higher salary step after budget season and estimated that an employee moving from single to family coverage could change costs by about $23,000. Speaker 2 said the district will likely pause some spending and meet with staff to identify where to reallocate funds.

The consent agenda (approval of minutes from 10/16/2025) was moved and seconded on the record; the transcript contains no roll-call or named vote tally. The board then continued to facilities and project items.

Next steps: staff said they will review license counts for the next budget season and will check revenue/reimbursement line items flagged for rounding or reporting anomalies.