Hoover City staff briefed the council on Nov. 20 about change orders on the Fire Station 1 project and an associated budget implication.

Mister Miller (Speaker 8) said the package presented is an AIA change‑order document accepting change orders 1 through 20. He told the council that most changes were covered by the contingency allowance but that the net effect would increase the project cost by $11,416.83. "All of which were contingency, built into the contingency allowance for the project minus the $11,416.83. So that is the amount that this would take and elevate the cost of that project by," Miller said. (Speaker 8)

Miller also said the project is behind schedule and the city is collecting liquidated damages at $500 per day because contractually the work should have been done by Sept. 1. He said the contractor has indicated an early‑December turnover, but he would "count on first of the year." An architect on the project, Matt Griffin, attended to answer questions.

Council members asked where the additional $11,416.83 would come from; Miller said that had not yet been identified and that a budget amendment would be necessary later in the process. Staff and the project team noted there may be future small change orders related to equipment. "At this point, we have not [identified the source of funds]," Miller said.

What's next: Council is being asked to accept the change orders now; staff indicated a budget amendment will follow to reconcile the additional cost and contingency usage. The work session did not record a formal vote on the change orders.