Portland Public Schools’ human resources team presented a broad update on staffing, demographics, retention and equity initiatives at the Nov. 25 board meeting.

Key figures: HR reported 254 new hires for the 2025–26 year (including 63 new substitutes) and approximately 350 stipended or temporary positions processed so far. In the most complete 12‑month slice the team reviewed, 18% of hires self‑identified as BIPOC. HR also flagged a roughly 14% missingness rate in staff demographic entries and said it is auditing and cleaning data to improve accuracy.

HR leaders described pipeline and professional‑growth programs aimed at boosting multilingual and BIPOC staff retention: an apprenticeship grant and a 6‑60 cohort to expand ESOL certification for classroom educators beginning in January, a teacher‑to‑assistant‑principal leadership pathway starting summer 2026 (15–25 participants anticipated), administrator mentoring in January 2026, monthly HR site visits, and a 30/60/90 survey program to collect onboarding feedback from new employees.

On compliance and certification: HR said most certification issues are minor (conditional certifications awaiting state reciprocity) and that criminal history record check (CHRC) issues have fallen considerably from 41 last year to about six pending items as HR works renewals and reminders.

HR directors said they are instituting automated reminders for background and certification renewals and are piloting a paperless onboarding process in ADP. The team also told the board it will use stay and exit interviews to track reasons for turnover and will return with retention analysis.

What’s next: HR will continue data audits, expand apprenticeship cohorts in January, pilot evaluation tools for non‑represented staff, and report back on retention and exit‑interview trends in future board updates.