Labor Day Association seeks reimbursement; commissioners set aside $5,000 for 2026 subject to documentation
Summary
The Labor Day Association sought clarification about prior reimbursement promises; commissioners emphasized written documentation for auditor review and voted to set aside $5,000 for the association's 2026 proposal, subject to contract/invoice and standard documentation.
Representatives of the Labor Day Association told the board they generally solicit bids, front event costs and then submit bills after the celebration. Treasurer Jared Skelton said the association "fronts the money, but we're just seeking for the reimbursement," and said past bids were sent to county offices but did not appear in the minutes.
Commissioners and county staff stressed the need for written documentation and an invoice for the auditor to approve payments. After discussion the commissioners moved to include a 2026 proposal and, by motion and voice vote, set aside $5,000 for the Labor Day Association for 2026. The motion explicitly required that county staff receive the necessary documentation and a contract or invoice to justify payment; commissioners noted the county would not pay if the event later occurs outside Warrick County.
Staff and the association agreed the association would submit the bid/proposal and the county would not be billed until after the 2026 celebration if the association is selected by its membership.
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