Speaker 2 told the board the center discovered a leaking junction on a main line that feeds multiple circulating pumps and described the line as corroded: "We're really just kinda limping along right now." The staff contacted Royal Steams (named in the transcript) to replace circulator pumps and repair the junction; Speaker 2 estimated the immediate cost for pumps and the junction repair would be "probably another close to $5,000." Speaker 2 said that, when combined with purchase orders already in place (listed as Kitridge, FM generator, American Alarm and sheet‑metal for the fire escape), the repairs and maintenance account would be over budget and the center is looking at roughly $12,500 in excess commitments once all expected costs are included.

Speaker 2 said they had given the mayor a heads-up and would submit a formal request to the city council for a supplemental budget amendment to cover the repair and maintenance shortfall. "I'm sending a correspondence to the mayor to let him know that we're gonna have this extraordinary expense," Speaker 2 said.

The treasurer (Speaker 4) presented the broader fund picture during the meeting. Speaker 4 reported the general fund balance displayed in the packet (reported as approximately $132,467.46) and walked members through gift and revolving funds; Speaker 4 said purchase orders totaling about $24,780.88 are committed against the revolving fund, leaving a reported available balance of about $38,001.24. The gift fund was reported at $96,278.90 after a November gift of $416.10, and Speaker 2 noted a previously authorized $2,500 transfer had not yet posted.

A motion to accept the monthly treasurer's report passed during the meeting (moved by Speaker 4, seconded by Speaker 3), a procedural approval that records the report but does not by itself appropriate supplemental funds. Speaker 2 made clear that additional formal action will be needed from the mayor and city council to supply any supplemental appropriation.

The board discussed limits on using state grants and other restricted funds; Speaker 4 reiterated that repairs tied to the general operating fund must be addressed through the city process rather than grant accounts. The meeting closed with staff directed to notify city leadership and prepare formal paperwork to request a budget amendment from the council.

Next steps: staff will send a formal supplemental budget request to the mayor and city council and return with any council response at a later meeting.