Internal audit finds $1.3M misallocation and control gaps in fleet; management outlines fixes
An internal audit of fleet services identified misallocation of vehicle acquisition costs (~$1.3M), two p‑card transactions that exceeded the $10,000 single‑transaction limit, and asset reconciliation discrepancies; fleet management and fire leadership described steps to reconcile records and improve inventory controls.
The full story
City internal audit staff presented findings from the fleet services audit (Legistar 910,045) to the Finance Committee on Dec. 1. The audit identified: (1) allocation errors that expanded fleet costs by approximately $1.3 million (notably around fire apparatus and general vehicle purchases between 2020 and 2024); (2) at least two 2024 p‑card transactions that exceeded the city’s $10,000 single‑transaction policy limit; and (3) discrepancies between finance and fleet asset records for assets with hard components, creating a need for reconciliations and stronger inventory monitoring.
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