Tim Beeman, assistant director of public works for Oxnard City, recommended the City Council approve and authorize the mayor to execute agreement 32600128 with Corolla Engineers Inc to provide construction management and inspection services for upgrades to the city’s primary clarifiers and activated-sludge tanks.

Beeman said the initial term would run from Dec. 3, 2025, through Dec. 2, 2028, with two optional one‑year extensions that could extend the agreement to Dec. 2, 2030. "The recommendation is that the city council approve and authorize the mayor to execute an agreement with Corolla Engineers Inc for an initial term of 3 years," Beeman stated during the presentation.

The improvements stem from the 2017 Public Works Master Plan, which identified the clarifiers and activated-sludge tanks as needing upgrades. Beeman said design work was contracted to Brown and Caldwell in 2021 and was completed in 2024; bidding was postponed while other work at the wastewater treatment plant continued.

Staff released RFP PW 20 5135 on May 21, 2025, with proposals due July 8, 2025; the RFP was sent directly to 14 firms and posted on publicpurchase.com and the city website. Beeman said the city received two proposals and that the selection committee—comprised of the public works project manager and two utility project managers—ranked proposals on qualifications, assigned staff, project experience, approach and level of effort. "Corolla Engineers was determined to be the highest-ranked proposer," Beeman said, and staff noted recent successful projects with that firm.

Beeman outlined the consultant’s scope, including project management, data review, condition assessments, construction oversight, QA/QC, responding to requests for information or routing them to the engineer of record, and assisting with change orders, payment applications and schedule oversight. He described site work including mechanical-equipment replacements, underground pipe and structural repairs, installation of baffle walls and a roof for a central building, and changes to the treatment process to allow removal of biofilters.

The total proposed contract amount is $3,781,680 if all extension options are exercised, and Beeman said sufficient funds are available in project C18-14 within the Wastewater Capital Fund (Fund 611) to cover this portion of the project. The presentation in the provided transcript ended with Beeman saying, "This concludes the presentation." The transcript does not record a council vote or any formal action on the recommendation; the council’s consideration and any vote are not included in the provided excerpt.