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Committee recommends biennial handbook review, declines committee consent agenda
Summary
After reviewing a consolidated list of recurring agenda items, the committee agreed staff should not create a committee consent agenda, recommended the procedures and protocols handbook be reviewed every other year (odd years), and approved allowing committees to meet in January at the discretion of chairs; motion passed unanimously.
Staff presented a consolidated table of recurring items to help the committee manage workload and asked whether any items should be consolidated, removed or made part of a committee consent agenda. Committee members and staff discussed feasibility and constraints and generally recommended against a committee consent agenda because committee consideration often adds value beyond simply moving items to the full council consent calendar.
On the procedures and protocols handbook, staff proposed moving the review from an annual to a biennial cadence; the committee recommended the handbook be reviewed every other year (odd years) so new council members have an initial year to acclimate. The committee also asked staff to permit standing council committees to convene in January at the prior year’s chair discretion and asked staff to place that permission on consent to the full council to enable January meetings where needed.
Motion and disposition
The committee moved and unanimously passed a recommendation to the City Council to: make the handbook review biennial (odd years) and authorize committees to meet in January at the discretion of the prior year’s chair. Staff will draft the consent calendar item for Council consideration in advance of January meetings.
Why it matters: a consolidated inventory of recurring agenda items clarifies the workload staff and council manage across the year and provides context for scheduling priorities and committee timing.
