The McLennan County Commissioners Court on Dec. 2 accepted a proposal to fully replace the parking lot at the Heart of Texas Fairgrounds, approving the option recommended by county staff that removes the existing asphalt and replaces it with concrete.

TJ, presenting the proposal, said the court was considering three options and recommended Option 3 — removal of asphalt grindings and replacement with 8‑inch concrete — as the best way to prolong the pavement's lifespan. TJ said square‑footage and pricing were in line with industry standards.

Commissioners discussed how the project would be funded. County staff said venue proceeds are available for this purpose; staff clarified that once venue funds are used to improve an area, that area is designated "venue property," which would restrict future use of ad valorem funds or county forces for maintenance in that area. Staff asked the court to include the venue‑funding designation in the motion; the county will bring a budget amendment on a subsequent agenda to allocate funds for the specific project and will attach a map showing the venue/property delineation.

The court also discussed handling of the asphalt millings produced during removal; staff said contractors will transport the millings to Trading House for storage and potential use on park roads or other surplus needs. Commissioners asked whether heavy trucks would have access; TJ said the design includes an 8‑inch slab appropriate for heavy truck access.

A motion was made and seconded to accept the proposal (Option 3) and to recognize that the improved area will be designated venue property; the court approved the motion by voice vote. Staff said they will return with the budget amendment and an attachment to the venue agreement that includes a property map.