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Committee advances $4.8 million IT year-end fiscal for new property tax system, GIS updates and digital services
Summary
The Admin & Finance Committee forwarded Proposal 3-30, an IT year-end fiscal requesting about $4.8 million to implement a new property-tax system (vendor XSoft), fund an Esri parcel/address modernization ($500,000), relocate city fiber for the Indigo Blue Line ($380,000), and cover several Enhanced Access Fund projects including DotMaps, DocuSign, OpenGov contracting, and a Preservica replacement for FileNet.
An information-technology representative presented Proposal 3-30 to the Admin & Finance Committee on March 29, requesting roughly $4.8 million in additional appropriations to support a new property-tax system, GIS updates and several digital modernization projects.
The presenter said the request includes about $515,000 from the Enhanced Access Fund and just over $4.3 million from the county general fund. He told the committee that the city selected a new property-tax vendor, XSoft, after a request-for-proposals process and that most of the appropriation will pay for licenses, software and initial installation of that system.
On mapping and addressing, the presenter described a $500,000 parcel fabric and Esri address data-management initiative intended to improve address-based routing and parcel accuracy for internal systems and public services. He said the work will make downstream systems, including the new property-tax management platform, more valuable to residents.
The presentation included $380,000 to relocate or accommodate city fiber where the Indigo Blue Line is routed, and several Enhanced Access Fund items: DotMaps ($150,000) to improve permit and right-of-way visualization, DocuSign (first-year $125,000) to replace an aging forms workflow and improve website accessibility, OpenGov contracting ($125,000) to integrate procurement and contracts with a public portal, and Preservica to replace FileNet for long-term records retention.
After a short Q&A and light committee discussion, a member moved the proposal to the full council with a do-pass recommendation. Another seconded; Chair Frank Mascari called a voice vote and members answered 'aye', advancing the proposal by voice vote. The presenter said he would follow up on accessibility and technical integration questions outside the meeting.
Representative quote from the presentation: “ISA is requesting, over $4,800,000 in additional appropriation,” said the presenter, summarizing the packet.
