Richmond Sanitary boards approve polymer supply, hire financial consultant and finalize lift‑station change orders

The Richmond Sanitary District Board of Commissioners and the Richmond Sanitary District Stormwater Management Board on Nov. 4 approved a set of procurement and contract actions, including a three‑year polymer supply agreement, on‑call financial consulting contracts and final change orders on two lift‑station projects.

Staff recommended the boards enter a three‑year agreement with Polydyn Incorporated of Rice, Georgia, for polymer supply beginning Jan. 1, 2026, with renewal options for 2027 and 2028. A staff presenter provided per‑tote pricing from the winning quote: $3,726 for 2026, $3,818 for 2027 and $3,887 for 2028. President Miller moved the recommendation; the motion was seconded and approved by voice vote.

The boards also approved an on‑call professional financial‑services contract, for work on bonds, rates and related analyses, to the firm identified in the record variously as O.W. Krone / Krohn / Kronos Associates for 2026–2028 at the hourly rates provided in the proposal. Staff said the stormwater board’s agreement mirrors the sanitary board’s arrangement. The motion to enter the agreement was moved and approved.

Two construction change orders were approved for wastewater lift‑station projects. Change order No. 2 to contract 54‑2023 with Brackney for the Hayes Lift Station reduces that contract by $32,082.34 and extends the schedule (about one month for substantial completion and roughly a year for final completion). Staff said that, combined with an earlier decrease of about $65,000, the project is roughly $100,000 under the original bid (about a 3% net decrease). Change order No. 3 to contract 53‑2023 with Sinesis for the Short Creek Lift Station increases that contract by $2,619.33 to cover items missed in prior change orders, including a keypad and concrete work for an electrical transformer; staff characterized the increase as under 1% over budget. Both change orders were moved, seconded and approved.

Votes at a glance - Approval of sanitary board minutes (Oct. 28, 2025): approved by voice vote. - Approval of sanitary invoices (check date Oct. 24, 2025) totaling $93,021.73: approved (recorded in meeting packet); notable invoice: Commonwealth Engineers $30,000. - Award three‑year polymer supply contract to Polydyn Incorporated (2026–2028): approved; quoted per‑tote prices listed above. - Enter on‑call financial‑services agreement (2026–2028) with the firm identified in the record as O.W. Krone / Krohn / Kronos Associates: approved. - Approve change order No. 2 to contract 54‑2023 (Brackney — Hayes Lift Station): approved; contract decreased by $32,082.34 and schedule extended. - Approve change order No. 3 to contract 53‑2023 (Sinesis — Short Creek Lift Station): approved; contract increased by $2,619.33. - Stormwater board minutes (Oct. 14, 2025) and stormwater invoices (Oct. 2025): approved (stormwater invoice total appears in the record as $32,142.19 in one line and $32,143.19 elsewhere; see clarifying details).

What it means The actions commit vendor relationships and close out portions of two capital projects. The polymer contract secures the district’s chemical supply for three years at fixed per‑tote prices; the on‑call consulting contract preserves staff access to outside financial analysis for bond and rate work. The change orders largely finalize construction accounting on two lift stations, producing a modest net decrease on Hayes and a small increase on Short Creek.

Next steps Staff will finalize contract documents with the named vendors, update project closeout files for Hayes and Short Creek, and return to the board if further amendments or budget adjustments are required.