City staff and Griffin Structures outlined a recommended procurement strategy to deliver Measure FP projects — $93,350,000 to replace Fire Stations 1 and 2, replace the police headquarters, and renovate the police annex. Griffin recommended progressive design‑build (PDB) in two coordinated packages (Package A: Fire Stations 1 & 2; Package B: Police department and annex). Under the PDB model a single design‑build entity is engaged in a two‑phase contract: phase 1 advances collaborative design and preconstruction services to roughly 60% design and produces a guaranteed maximum price (GMP); only then does the city decide whether to proceed to phase 2 for construction.

Griffin and staff emphasized PDB’s advantages for multi‑site projects that require careful phasing and temporary facilities. Proposed temporary strategies include modular trailers and staged apparatus areas (fire station temporary sites identified as Civic Center north lot and Inglewood & Grant site) and several options for police swing space including the annex or PD parking lots. Chiefs from police and fire raised operational cautions: Police Chief Hoffman noted the importance of keeping dispatch and evidence management operational and emphasized the complexity and cost of temporarily relocating the communications center; Fire Chief May confirmed planning has advanced for temporary operations and does not anticipate a major response‑time impact.

Council members asked for tighter RFQ/P deliverables, clearer scoring criteria to permit apples‑to‑apples evaluation, and firm decision points for council check‑ins. Mayor Light and members urged staff and the owner’s representative to refine the RFPs so proposers produce comparable submissions, and suggested legal and contract review expertise be engaged for the phase‑2 contracts. Staff said Griffin will help refine the procurement documents, the city will return with RFQ/Ps for council approval, and an amendment to Griffin’s contract will be brought forward to support phase‑1 owner‑representative services.

Council adopted a motion to proceed with the progressive design‑build acquisition strategy and directed staff to finalize RFQ/Ps, advertise the opportunities, and return with recommended procurements and contract amendments for council approval. Staff will continue design and temporary facilities planning while procuring the PDB teams.