The Wallingford-Swarthmore policy committee spent significant time clarifying the district’s volunteers policy and administrative regulation, focusing on how to describe volunteer roles and on whether volunteers may transport students.

Board members and staff said the AR was revised to better distinguish "volunteer" from "nonvolunteer" roles and discussed converting the AR language into an easy-to-use table or checklist for parents and site leaders. Rachel Riley (referenced in the transcript as staff) was named as taking notes and helping to define required paperwork.

A point of contention arose over transportation language: one board member read inconsistent text that on one page said volunteers are not allowed to transport students and on another indicated volunteers could do so; administration clarified the committee’s intent. "No volunteer will be requested or required" to transport students, a committee speaker said, and the AR requires volunteers to "request and obtain prior approval from the superintendent" before transporting students. Administration added that if a volunteer drives students without approval, the liability rests with the volunteer.

The committee also discussed drafting a standard form or letter to document prior approvals for staff-led crowdfunding or outsourcing activities.

The committee moved the volunteers policy AR language forward to the full board for consideration in December and asked staff to make the volunteer classifications and required paperwork clearer to the public.