The Bannock County Board of Commissioners voted to approve a three-fiscal-year janitorial services contract with Nite Owl Janitorial, with two optional one-year extensions, after a presentation by Shannon Crystal, the county's chief procurement officer.

Crystal told the board the contract would run three fiscal years with two additional one-year terms available if the vendor meets the contract terms, and she listed a not-to-exceed annual total of $151,260. She said, “I did put the total amount not to exceed the full fiscal year, which will be a $151,260.” For the current fiscal year, because services are starting in December, Crystal gave a prorated estimate of $126,050.

Dan Kendall, facilities director, questioned why the contract term ends March 31 rather than aligning with the fiscal year end of September 30, saying that an off‑cycle end date could create six months where the county lacks a budgeted amount for a new contract. Kendall asked, “Why is it ending March 31 instead of September 30?” and recommended future contracts align with the fiscal year so procurement and budgeting run on the same schedule.

Crystal acknowledged the concern and said the procurement team can discuss adjusting future contracts or using addenda to align terms: “We can make addendums to this even in, right, if we make it through, on year 5 and we want to make that addendum and cut it or extend it.”

After discussion, Speaker 1 moved to approve the agreement for janitorial services with Nite Owl Janitorial. The board voted in favor; commissioners responded “aye.”

The contract as presented includes: a three-fiscal-year base term, two optional one-year renewals, a not-to-exceed annual amount of $151,260, and a prorated $126,050 for the partial current fiscal year. Commissioners asked staff to pursue term alignment with the fiscal year in future procurements to avoid six-month budget gaps.

The county clerk's office will retain the signed contract and procurement staff will follow up on timing adjustments and any addenda if parties later agree to modify the end date.