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Board tables changes to public-comment sign-up and Raptor scanner plan pending legal and operational review
Summary
Directors discussed using a Raptor scanner for meeting sign-ins (about $750 per device), staffing implications for in-person sign-up and concerns about consistency and security; the board asked for legal guidance and moved the item to a future meeting for further work.
District staff proposed aligning board meeting sign-in with school-site security by using the Raptor visitor-scanning system; staff said a single scanner costs about $750, but directors questioned whether one device would suffice for a crowded meeting and whether the policy should require scanning.
Board members raised equity and consistency concerns about in-person sign-up sheets, including a past problem where people photographed sign-up sheets. Directors suggested alternatives: continue encouraging electronic sign-up, allow staff to add a small number of late registrants by phone or in-person 'onesies and twosies,' or require a published, consistently applied process for in-person additions rather than an ad-hoc sign-up sheet.
Legal counsel advised caution and recommended a closed review of the "limited public forum" parameters; the board asked staff to seek legal guidance and table detailed adoption of a Raptor requirement and the sign-up implementation until counsel and security staff can provide input. The item was scheduled for further discussion at a later meeting.
