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Finance director outlines budget-to-actuals and tax-bill timing; board to review impacts at retreat
Summary
The finance report showed $57.7 million collected (7.9% of budget) and $108.1 million expended (14.9%); staff warned tax bills mailed late (due date moved to Dec. 1) could affect cash timing and will be discussed at the upcoming retreat and a 3-on-3 meeting.
The district’s finance director briefed the board on budget-to-actual figures as of Sept. 30, reporting $57,700,000 collected (7.9% of budgeted revenues) and $108,100,000 expended (14.9% of budgeted expenditures).
Board members expressed concern that the county tax commission delayed mailing tax bills, moving the due date from Nov. 15 to Dec. 1, and asked how that timing will affect cash flow and fund balance. The finance lead said the issue will be addressed at an upcoming 3-on-3 session and during the board retreat scheduled for the weekend so the board can consider budget implications before the fiscal cycle advances.
The meeting also included SPLOST revenue detail: approximately $6.3 million was collected in August (reported during the Sept. report) and technology and capital needs can be paid from SPLOST funds. In purchasing, board staff reviewed categories and noted that contracts over $100,000 require board approval; a missing vendor on RFQ 26-01 will be added and the RFQ returned to the consent agenda for the following week.
Members asked for clearer and more accessible monthly financial reports for the public; the finance director said board-packet attachments are available online and staff will look at ways to post monthly reports more visibly under financing.
