City staff presented proposed updates to the holiday policy (Procedure 4.1) and the overtime compensation policy (Procedure 3.6) at the Dec. 2 meeting, explaining the changes are meant to clarify pay rules, align with industry practice, and reduce unfair outcomes caused by prior language.

Holiday policy: Director Hoops said the revised policy removes an embedded holiday list (refers employees to the city intranet), clarifies that employees on compressed schedules (4x10s) receive holiday pay equal to their scheduled shift length (e.g., 10 hours), and changes premium pay: hours physically worked on an official holiday will receive time‑and‑a‑half rather than straight time. The policy keeps the same number of observed holidays (11) and clarifies weekend observance rules (Saturday → preceding Friday; Sunday → Monday).

Overtime policy and Workday: Staff described reorganized overtime rules to improve clarity, maintain FLSA compliance and introduce police‑specific categories (supervisor‑directed overtime, special assignments, court time). The council discussed how the new Workday setup treats “actual hours worked” for holiday and overtime calculations, particularly for split shifts that cross midnight or daylight‑saving transitions.

Council concerns and staff responses: Council members (notably Councilman Overton) sought clarity on several examples: if a graveyard shift crosses midnight into the holiday, which hours count as holiday hours and how are the remaining hours paid? Payroll and staff explained Workday counts actual hours worked on the holiday as holiday pay and calculates overtime separately; staff said holiday pay and overtime are distinct computations. Payroll representatives and staff agreed to additional training for supervisors and ongoing communication as Workday is refined.

Next steps: Staff will return with refined policy language and implementation guidance, including supervisor training and written examples for split‑shift and daylight‑saving scenarios.