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Pendergrass City work session advances revisions to purchasing policy, stresses disclosure and notification
Summary
At a Feb. 11 work session, Pendergrass City officials reviewed a draft purchasing policy that would update procurement thresholds, add conflict-of-interest disclosure rules, set local-vendor preference percentages and limit change orders; council asked for clearer notification and a final vote at a later meeting.
Pendergrass City council members and staff reviewed a draft revision of the city purchasing policy at a Feb. 11, 2025 work session, focusing on dollar thresholds for quotes, conflict-of-interest disclosure, local vendor preference and change-order limits.
The policy presenter (recorded as Speaker 5) told the council the draft replaces references to 'mayor' with 'mayor/city manager' so a future city manager can act under the policy. Speaker 5 said the draft redefines the "dollar threshold" to count total spending with a single vendor for similar goods or services within a fiscal year, to prevent repeated small purchases from circumventing review limits. "That way they know that it's if they're gonna buy the same thing over and over again, it's technically a split purchase," Speaker 5 said.
On procurement thresholds, Speaker 5 described the proposed structure: one informal quote for purchases below $2,500 and three…
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