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Pryor Creek rec center director details pool repairs, budgets and staffing concerns
Summary
At the Nov. 17 meeting, staff outlined needed pool work (sand filter media change, replastering, UV system refurbishment) with quoted costs (replaster ~$18,000; sand filter roughly $25,000). Director and staff asked the board for a plan to amortize costs into revenue targets.
Jackie, a rec center staff member, told the Pryor Creek advisory board on Nov. 17 that several pool projects will require budgeting in the coming year, and the board asked staff to provide cost breakdowns by expected lifespan.
Jackie said the pool has a large hole that is patched periodically and that the center has quotes to: change the sand filter media (quoted around $25,000), replaster the pool (a quoted price of $18,000), and refurbish the ultraviolet disinfection system (one quote around $18,000). She said replastering typically yields a 15-year life and, with proper chemical balance, could last 15 to 20 years.
Board members asked Jackie and staff to email line-item quotes and to produce a per-year cost estimate so the center can set revenue targets to cover long-term capital maintenance. One board member said that if an item costs $40,000 and lasts 10 years, the center should cover roughly $4,000 per year in targeted revenue for that repair.
The director also reviewed monthly financials and highlighted pending receipts that affect near-term liquidity: a Cherokee Nation program payment of $20,002.56 was received in October but had not yet posted to the financial report; additional amounts owed for September and October could move the month from red to positive by an estimated $10,016. The director summarized other expense items, including HVAC motor replacements, security-system work and a recently approved HVAC unit purchase that requires a small upfront payment to order.
Staff and the board also noted operational issues with payroll coding (some employees doing multiple duties had been miscoded) and that the center lost a custodian (Robert Morgan), prompting evaluation of contractor cleaning services as a potential cost-saving measure. The board asked staff to return with the quoted estimates and a recommended financing approach for the pool work.
The board did not take additional formal action on repairs at the meeting; staff was directed to provide documented quotes and a cost-amortization plan for future consideration.
