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Council approves $116,238.95 City Hall roof and HVAC replacement, authorizes change orders up to 20%
Summary
The Tehachapi City Council approved a City Hall roof and HVAC replacement project at a bid cost of $116,238.95, directing that additional funds come from general fund reserves and authorizing the city manager to approve change orders up to 20% ($23,247.79). The vote was 4-0.
The Tehachapi City Council voted to approve a full roof and HVAC replacement project for City Hall, accepting the bid after staff reported recurring leaks and damaged structural wood.
Public works staff described the work as a full roof replacement, reconstruction of scupper drains that penetrate the building, repairs to damaged wood, and replacement of two HVAC units that had reached the end of their service life. Staff said the work is scheduled for spring to avoid further weather disruption and will include coordination to minimize the HVAC outage.
Fiscal impact: the facilities division initially allocated $90,000 in the current budget. After bids through Gordian the project cost was stated as $116,238.95; staff said the additional funds will be drawn from general fund reserves. The council authorized the city manager to approve change orders up to 20% of the original contract, cited in the transcript as $23,247.79.
A council member moved to approve the project as presented and the motion was seconded; the recorded vote was 4-0 in favor. The transcript does not identify the mover or seconder by name in the vote segment.
During discussion a council member asked whether the roof could host solar panels; staff responded multiple times that the roof footprint is too small and that communication antennas and HVAC equipment occupy the available space, so staff said solar installation was not feasible for this roof.
