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Board outlines multi-year capital plan, endorses activity-bus option to cut contracted transportation costs
Summary
Trustees reviewed a three-year capital plan emphasizing HVAC replacement and approved exploring two 14–28 passenger activity buses to reduce roughly $30,000/month contracted transportation costs; contracts for existing outsourced services expire next June and will be rebid.
Board presenters described a multi-year capital planning approach beginning in 2026 to address failing building systems, and outlined a transportation strategy intended to reduce recurring contracted costs.
The capital plan notes HVAC units in some buildings are as old as 60 years and in need of replacement; the presenter said not all projects would be completed in 2026, with estimated start and end dates provided for staged work across facilities.
On transportation, the district said it currently contracts activity buses for extracurricular and athletic transportation at an estimated cost of about $30,000 per month. The presenter proposed acquiring two activity buses (14–28 passenger configurations) and using certified staff and coaches to drive them to reduce outsourcing costs; board members asked about passenger capacity and differences between quotes (one bus includes wheelchair/seat-belt accommodation). The current contracted bus services expire in June, at which time the district plans an RFP.
Board members expressed appreciation for the proactive approach to control transportation costs but asked staff to confirm capacity needs for athletics and activities. The presenter said the plan could reduce expenses over time when compared with multiyear contract inflation.
The board did not vote to purchase buses at this meeting; it signaled staff will return with additional procurement details and timelines tied to contract expirations in June.
