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Clay County names Title VI coordinator, adopts complaint procedures for federally funded projects
Summary
Commissioners named a Title VI coordinator and adopted complaint forms, a complaint procedure, a project log and related handbook language to comply with federal civil‑rights requirements tied to an upcoming DOT‑funded bridge contract.
Clay County commissioners on Monday voted to designate a Title VI coordinator and adopt a packet of Title VI documents the county will use for federally funded projects.
The action, which passed by unanimous voice votes, covered a complaint form, complaint‑handling procedure, a federally funded project log and additional employee‑handbook language. The coordinator will be the public contact for alleged discrimination complaints connected to federal funding flowing to county projects.
"Title 6 is a federal law that just essentially requires that when money is coming through the federal government... we have to have these complaint procedures," the meeting chair said, explaining the requirement and the material that must be made available to the public. Staff advised that the paperwork will be posted online and retained by the coordinator.
County staff said the adoption is required because the bridge work planned under state and federal programs will trigger Title VI obligations. Commissioners asked that the coordinator ensure complaint records and a project log are kept current and that handbook language be integrated to show the county has a compliance system in place.
A final practical reason for the votes: approval of the documents is needed for the county to proceed with contracting under the state Department of Transportation funding stream. Staff said only contracts directly using the Title VI dollars will carry the additional special‑assurance language; subcontractors not receiving Title VI funds are not automatically required to be Title VI compliant.
The county directed staff to post the complaint form and procedure and to update contract language where federal assurances are required. The coordinator and the packet of documents were approved in separate motions; all passed by voice vote. The board asked staff to return with any clarifications or updates required by the state Title VI coordinator.
