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City moves to implement Munis asset-management module for police and other departments
Summary
Warwick's IT director won committee support to increase a Munis implementation bid by $5,500 to onboard the police department to the city's existing Munis asset-management system, enabling tracking of vehicles, radios, ammunition and scheduled maintenance.
Warwick's IT director, Phil Carlucci, asked committees to approve an increase to an existing bid for implementation services for the city's Munis asset-management module. The requested increase of $5,500 would bring bid 2026010 to $16,495.70 and cover initial heavy‑lift setup — entering assets, assigning unique identifiers and training staff — with the police department as the first major user.
Carlucci said the city already owns the Munis module and pays maintenance; the missing piece is the upfront data-entry and setup effort that is needed to make the module practical. He said once police assets (vehicles, radios, ammunition, maintenance schedules) are entered and workflows configured, the city can roll the system out to other departments like DPW and the water/sewer authorities in smaller phases.
Council members asked whether other departments already use the software and how sophisticated the tracking could be; Carlucci said the system can track maintenance schedules, minimum stock levels and generate work orders or requisitions automatically. The committee recommended favorable action and the item was carried on the consent/regular calendar.
Implementation will require departmental commitment to maintain data integrity; the administration said the police department is willing to invest staff time to get the system operational and then help pilot rollouts for other departments.
