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Coffee County Board approves consent agenda and personnel recommendations; surplus buses and furniture purchase noted
Summary
The board approved a consent agenda including minutes, financial reports, surplus property (five buses, four to be listed on GovDeals), out-of-state AP travel and a furniture purchase for Westgreen Elementary, and separately approved monthly personnel recommendations.
At its Oct. 23 meeting, the Coffee County Board of Education approved the consent agenda and a separate motion to accept monthly personnel recommendations.
Speaker 3 described the consent agenda items, which included minutes, financial reports ending Sept. 30, 2025, surplus property (maintenance and transportation equipment), five buses — four slated for sale through GovDeals and one designated for use by the Coffee County fire department for training — out-of-state travel for AP United States History students, and a furniture purchase proposal for Westgreen Elementary presented by Amy Bynum.
“Alot of purchases, surplus property items for maintenance and transportation…we have 5 buses, 4 of which will advertise on gov deals. 1 will be noted to the Colby County, fire department, to be used for training,” Speaker 3 said in the presentation of the consent agenda.
During discussion, Miss Bradford and finance staff reviewed internal controls and audit timelines. Miss Bradford (and Speaker 4) said the district maintains procurement thresholds and internal checks and that FY24 audit work was completed Feb. 25; the FY25 audit is expected at the end of the fiscal year, and monthly financials will be posted for public review.
“We have safeguards in place to ensure that we're maintaining fiscal responsibility, and we have internal controls for our purchases…,” Speaker 4 said, outlining payroll and approval procedures and training the finance team receives from state audit and education agencies.
Board member Miss Wade moved to accept the consent agenda; Miss Jowers seconded. The chair called for a voice vote; the board responded in the affirmative and the consent agenda was approved by voice vote (tally not specified in the transcript).
Speaker 3 then presented the personnel recommendation list (including additional after-school staff). Mr. Williams moved to accept the personnel recommendations and Mr. Drowers seconded; the board approved that motion by voice vote (tally not specified).
The meeting included brief facilities updates tied to Storm Helene recovery: a greenhouse at Coffee High School awaiting anchors, recent playground repairs, and planned fencing work at West Green Elementary timed to new-construction completion. The board also heard that the West Green furniture purchase will come from a state contract (vendor/source cited in the meeting as East Boston). No public commenters were signed up for the meeting.
