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Board reviews September financials: fund equity near $29M and staff outline internal controls
Summary
Miss Bradford presented month‑ending financials showing a fund equity of $28,986,562.93 and described segregation of duties, authorization procedures, and audit timing; board asked for follow‑up on an agriculture funding question and for ongoing transparency.
Miss Bradford, the district finance presenter, reviewed the Coffee County School System financials for the month ending Sept. 30, 2025, and described the district's internal controls and audit schedule.
“We began the fiscal year July with a fund balance of $32,625,534,” Miss Bradford said, reporting year‑to‑date revenues of $10,206,860.86 and year‑to‑date expenditures of $13,825,831.93, leaving an end‑of‑month fund equity of $28,986,562.93 as of Sept. 30.
Bradford said the finance office maintains segregation of duties and formal authorization procedures for purchases, payroll and benefits, posts monthly financial reports on the district website, and coordinates with the state Department of Audits and Department of Education. She noted the district completed its 2024 audit in February 2025 and expects the 2025 audit by the end of the year.
During the discussion, a board member asked whether state agriculture department funds have been used to buy local produce for school meals; Bradford said she would confirm and follow up. The board also heard updates on storm damage repairs and were told insurance is covering those costs; specific repair timing for the high‑school greenhouse was summarized by an operations contact who reported contractors are waiting on anchor stirrups before demo, concrete work and a curing period.
Why it matters: The fund‑balance figures, the description of internal controls, and the board’s request for follow‑up on specific funding and repair items are relevant to public oversight of school finance and facilities.
Next steps: The board placed the financial reports on the consent agenda for approval at the regular meeting and asked staff to report back on the agriculture funding question and on repair schedules as details become available.
