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County discusses leasing four Western Star dump trucks, defers final approval to ensure procurement compliance
Summary
Public Works presented a plan to lease four Western Star dump trucks on a seven‑year lease with purchase at term; commissioners asked staff to confirm SourceWell procurement notice requirements and to place the item on next week's consent agenda after legal/finance review.
Brad from Public Works presented a request to proceed with leasing four Western Star dump trucks to replace aging fleet vehicles. He said the trucks will be leased for seven years and then purchased at the end of the lease; two units will include high-capacity sanders and the vehicles were scoped for four axles to haul larger material. Brad said build time for the vehicles is about 100 days.
Commissioners asked whether the procurement met Oregon statutory requirements for interstate cooperative procurements and requested staff verify SourceWell’s advertising in Oregon. One commissioner cited a procurement statute (referenced in the meeting as the interstate procurement rule) and recommended publishing a notice and waiting seven days for public comment if required. Staff suggested placing the item on next week's agenda or consent calendar and confirmed the county's finance and procurement teams would perform the required checks before authorization.
No final financing documents were executed at the meeting; the board agreed to postpone final approval pending confirmation of procurement and finance details and to include the item on the next consent agenda if all requirements are met.
