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Richmond Community Schools policy committee refines draft AI policy, opts to attach guidance to administrative guidelines
Summary
The Richmond Community Schools policy committee reviewed draft policy 75 40.09 on artificial intelligence and agreed to attach detailed, user‑facing guidance to administrative guideline AG7540‑09 so teachers and principals can access evolving practice; committee members asked staff to clarify disciplinary escalation and return redlines at the next meeting.
The Richmond Community Schools policy committee on Dec. 16 reviewed a draft artificial intelligence policy (75 40.09) and agreed to keep the policy high-level while attaching detailed guidance to an administrative guideline so the district can update classroom guidance more quickly.
Board members and the district—s e‑learning/tech representatives told the committee the administrative guideline (code AG7540‑09) would allow technicians and administrators to revise procedures as AI tools change, while the board policy remains the overarching standard.
"We have reviewed this policy multiple times," Speaker 1 said, adding the committee had solicited input from the tech team and the public. Committee members repeatedly urged that the administrative guideline include separate, user‑facing materials for teachers and for students and that those documents be cross‑referenced in policy.
Speaker 3 read the draft—s disciplinary language aloud: "Violation of this policy may result in disciplinary consequences. Students may be disciplined for violations up to and including suspension or expulsion. Staff may be disciplined for violations up to and including suspension or termination of employment. The administration will refer any illegal acts to law enforcement." The committee stressed the need to make clearer, in one place, how escalations would work — who decides and what steps are taken at each stage.
Tech staff and several board members said acceptable use agreements are already in place: adults complete technology acceptable‑use agreements annually, and students update a student acceptable‑use agreement each year. The committee directed staff to attach teacher and student handouts to AG7540‑09 and to cross‑reference existing academic‑integrity and student‑conduct policies so AI incidents follow existing discipline ladders at the building level.
The committee did not adopt the policy at the meeting. Members asked staff to finalize attachments and any clarifying language and to return revised materials for review at the Dec. 16 policy meeting.
