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Child nutrition director outlines audit fixes, new vehicles and higher participation
Summary
Director Kimbrough reported increased lunch participation at several campuses, receipt of vehicle purchases for child nutrition, added staffing and new procedures to resolve past audit findings (strengthened counting-and-claiming procedures, POS reconciliation, weekly/monthly checks with vendors, Region 10 and TDA coordination); presenters said the program passed counting-and-claiming review in a recent audit.
Director Kimbrough gave a detailed status report on child nutrition operations and compliance. He said lunch participation is increasing at many campuses, noted the district has taken delivery of two vans and one SUV approved earlier in the year, and described the expanded child-nutrition team (increasing staff from as few as one to five employees) with clarified roles for program oversight, procurement/compliance, kitchen quality, and POS/technology support.
Kimbrough emphasized the importance of "counting and claiming" accuracy for federal reimbursement and said the district implemented daily and weekly controls: a dashboard updated every 24 hours, manager-led edit reviews to catch double-taps on the POS system, weekly submissions reconciled across campuses, and end-of-month reconciliation meetings with finance and vendor SFE. He said prior discrepancies (for example, an instance in which vendor and district numbers did not match on invoicing) were addressed, and the district successfully navigated a recent audit on counting and claiming without findings after implementing the new controls.
Kimbrough also described training and technical assistance from the Texas Department of Agriculture and Region 10 and encouraged continued staff professional development. Trustees asked targeted operational questions (for example, why high-school participation percentages are lower) and praised the compliance focus.
Next steps: continue weekly reconciliation, vendor oversight, and periodic reporting to the board.
