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Board approves $112,865 bid for Ellis Auditorium lighting controls and accepts community donations
Summary
The board awarded a single bid of $112,865 to Austin Electric to complete stage‑control work for Ellis Auditorium (stage 1 of a multi‑step renovation) and accepted a list of community donations to support athletics and student programs; staff noted the project was bid in stages and only one vendor submitted a timely proposal.
The board approved a recommendation to award Austin Electric a $112,865 contract to complete stage‑control work for Ellis Auditorium’s lighting as the first of a multi‑step restoration. Facilities staff said ISG and Schuler Shook reviewed the auditorium and recommended a phased approach to restore lighting and stage systems; the board was told bids were solicited and only one sealed proposal met the deadline.
Board members asked whether receiving a single bid was typical; facilities staff said four companies were invited to walk the site and several attended, but only Austin Electric submitted a sealed bid on time. Trustees approved awarding the contract by voice vote.
Following the facilities action, staff read a list of community donations (with amounts) that met board policy 706, including funds for athletics and student organizations (for example, donations to AHS archery, dance team, girls soccer, football boosters, FFA and other student activities). The board moved and approved acceptance of the donations.
Why it matters: The lighting control work is an initial capital outlay to restore a performance space the district uses for plays and large gatherings; awarding a single bid increases the importance of procurement documentation and contractor readiness. Recorded donations demonstrate community support for extracurricular programs.
