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Fairgrounds group outlines multi-part repair plan; commissioners discuss funding and bidding concerns
Summary
Fairgrounds representatives urged repairs—new upper windows, exterior painting and cement work—after identifying potential bid disclosure issues; commissioners discussed budget limits, grant-matching strategies and sequencing of repairs.
Representatives for the county fairgrounds presented a prioritized list of repairs and raised procurement concerns at the Sherman County Board of Commissioners meeting.
A fairgrounds representative reported receiving a bid from a contractor (identified in the record as JJ) that listed the total price in the public notice, which could compromise competitive bidding. The representative noted that the JJ bid “did include upper windows” and discussed how window procurement and installation could be scheduled.
The fairgrounds delegation described three priority projects: cement around the building foundation, exterior painting, and replacement of upper windows. They argued these items would make the building usable for more events beyond the fair. “If we could do those three things… it would kind of get it back to like it originally was,” the representative said. The board discussed sequencing and whether county shop personnel could complete some concrete work.
On costs, a fairgrounds speaker estimated—on the record—that the combined paint, cement and window work might run roughly “$200” (the remark appears in the transcript in a form that likely omits thousands; the exact figure is not specified in the record and should be confirmed by staff before public reporting). Commissioners emphasized funding constraints and suggested using the county as a match to leverage grant funding.
Separately, the board accepted a lower bid from contractor Zeb Smith to grind and remove a tree stump (contract amount discussed in the meeting at approximately $900) and confirmed that an overhead door at the fairgrounds pavilion had been repaired by replacing rollers and hinges.
Next steps: county staff will talk with road-and-bridge personnel about possible work on cement and will follow up on procurement and grant opportunities. The board asked for estimates and priorities to be refined before committing larger funds.
